2023-10-31T16:50:21-05:00 2022-12-31 450250958 Eide Bailly LLP 1730 Burnt Boat Loop Ste 100 Bismarck ND 585030886 990 2022-01-01 450397662 Theodore Roosevelt Medora Foundation THEO 7016234444 PO Box 198 Medora ND 586450198 Emily Klym Chief Financial Officer 7016234444 2023-10-30 1 Emily Klym 999009999 1 Lisa Chaffee CPA P00193453 7012551091 2023-10-30 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z Randy Hatzenbuhler PO Box 198 Medora ND 586450198 17781822 0 X www.medora.com X 1986 ND Operating history, education & entertainment businesses that allow guests to enjoy the ND Badlands. 19 18 462 662 -1257037 0 11749054 7010462 8502147 8124920 845227 208748 -948113 -1276597 20148315 14067533 43000 15000 0 0 3570719 4848074 0 0 938654 4375058 5323730 7988777 10186804 12159538 3880729 80999978 80037493 9094615 7098208 71905363 72939285 X Preserve the experience of the Badlands, the historic character of Medora and the heritage of Theodore Roosevelt and Harold Schafer; Present opportunities for our guests to be educated and inspired through interpretive programs, museums and attractions that focus on the Old West, our patriotic heritage, and the life of Theodore Roosevelt in the Badlands; Serve the traveling public, providing for their comfort while visiting historic Medora, the Badlands and Theodore Roosevelt National Park. 0 0 7390408 15000 8124920 The Organization educates visitors about the historical importance of the Medora area through the operation of museums, shows, and a musical. The Medora Musical is a seasonal historical and patriotic performing arts program and is the single largest program in support of the Theodore Roosevelt Medora Foundation's primary exempt purpose. In 2022, the Medora musical educated, informed, and entertained approximately 114,700 guests. To help serve and provide for the comfort of the traveling public, a variety of food service outlets are operated, most notably the Pitchfork Steak Fondue. Volunteers are a critical part of making operations successful in Medora. During 2022, 662 individuals filled 892 volunteer slots to help keep everything open and operating. In addition to the significant role played by volunteers, a seasonal workforce is also critical to the organization's success. Many college students fill these roles as the organization offers a college-like campus feel through its facilities and social opportunities. College students attending domestic colleges or universities are eligible for a $1,500 Tjaden Scholarship through the Tjaden Educational Assistance Program. All seasonal employees are eligible for the $500 Larson Ambassador Award, which is paid as a taxable bonus. In 2022, ten Tjaden Scholarships were issued to eight domestic student employees and two international student employees, all attending domestic colleges or universities. Twenty-six Ambassador Awards were paid out in 2022. 7390408 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 1 1 1 0 0 1 61 0 1 462 1 1 1 0 0 0 0 1 1 0 0 0 1 0 0 0 X 19 18 1 0 1 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 AL AR CA CT FL GA HI IL KS KY MD MA MI MN MS NH NJ NM NY NC ND OR PA RI SC TN TX UT VA WV WI X Emily Klym 7016234444 PO Box 198 Medora ND 586450198 Ed Schafer Chair of Board (Jan-Feb) 1.00 0.00 X X 0 0 0 Tim O'Keefe Chair of Board 1.00 1.00 X X 0 0 0 Levi Andrist Vice Chair of Board 1.00 0.00 X X 0 0 0 Michael Zaun Secretary/Treasurer 1.00 1.00 X X 0 0 0 Kristi Hanson Director 1.00 0.00 X 0 0 0 Barry Schafer Director 1.00 0.00 X 0 0 0 Bruce Furness Director 1.00 0.00 X 0 0 0 Don Clement Director 1.00 0.00 X 0 0 0 Linda Pancratz Director 1.00 0.00 X 0 0 0 Kathy Neset Director 1.00 0.00 X 0 0 0 Medora Sletten Lauf Director 1.00 0.00 X 0 0 0 Rich Becker Director 1.00 0.00 X 0 0 0 Rolf Sletten Director 1.00 0.00 X 0 0 0 Tom Gerhardt Director 1.00 0.00 X 0 0 0 Tracy Martin Director 1.00 0.00 X 0 0 0 Twylah Blotsky Director 1.00 0.00 X 0 0 0 Doug Mark Director 1.00 0.00 X 0 0 0 Laurel Nelson Director 1.00 0.00 X 0 0 0 Jody Hodgson Director 1.00 0.00 X 0 0 0 Michelle Mongeon Allen Director starting February 1.00 0.00 X 0 0 0 Randy Hatzenbuhler President 40.00 0.00 X 184747 0 62710 Emily Klym Chief Financial Officer 40.00 0.00 X 95000 0 21617 Clarence Sitter Chief Operating Officer 40.00 0.00 X 128174 0 48947 Joe Wiegand Theodore Roosevelt Reprisor 40.00 0.00 X 164755 0 37748 Lyubomyr Shkandriy Hospitality Director 40.00 0.00 X 101975 0 8921 674651 0 179943 4 0 1 0 JE Dunn Construction 1001 Locust St Kansas City MO 64106 Construction 1853771 Roers Construction Joint Venture 1260 WVillard Dickinson ND 58601 Construction 1455816 StageWest Entertainment 2500 Hwy 88 St Anthony MN 58760 Musical Production 825984 Winn Construction PO Box 1141 Dickinson ND 58601 SOW, AMP, Cmp, Slaaten Com 299108 Eide Bailly PO Box 1914 Bismarck ND 585021914 Salesforce and Service Cloud 193212 10 44922 360000 6605540 362463 7010462 Activities 713990 7722455 7722455 Management Fees 561499 360000 360000 42465 43037 -572 8124920 723627 723627 4048 4048 1890653 3155654 -1265001 -1265001 -1492618 227617 2821 512058 -2821 -512058 -514879 -123847 -391032 28112 44922 43756 -15644 -15644 14067533 7765492 -1257037 548616 12000 12000 3000 3000 365536 241413 124123 3734107 2593336 698651 442120 87371 67319 11609 8443 350862 244697 65992 40173 310198 198603 69565 42030 41531 41531 45845 45145 700 18109 18109 433844 241803 160881 31160 236052 236052 441309 356435 44213 40661 238282 183959 24370 29953 573471 511873 40597 21001 399582 121603 172009 105970 87245 87245 975426 947530 15132 12764 198880 164742 32433 1705 Theatrical Contracts 878907 866926 99 11882 Repairs and Maintenance 355287 332752 22141 394 Dues and Licenses 138892 123756 15136 Income Taxes 62000 62000 199068 122022 51471 25575 10186804 7390408 1857742 938654 10730048 5621757 4471581 4656300 53336 55943 65676 58533 59816 314173 86828503 35315616 51014634 51512887 12312204 14627571 496572 405480 1796111 2784849 80999978 80037493 2251466 937765 956571 1067953 5425497 4720190 461081 372300 9094615 7098208 X 54611321 57866732 17294042 15072553 71905363 72939285 80999978 80037493 X 3880729 -2474477 38524 -410854 X 0 1 X 1 0 X 3721050 5622920 5606699 11749054 7010462 33710185 5970738 8549950 5245102 8194108 7765492 35725390 9691788 14172870 10851801 19943162 14775954 69435575 235110 615163 275191 539735 452339 2117538 0 235110 615163 275191 539735 452339 2117538 67318037 573444 518815 335172 842325 955292 3225048 573444 518815 335172 842325 955292 3225048 10265232 14691685 11186973 20785487 15731246 72660623 0.92650 0.93500 0.04440 0.03640 X Short Year During 2021 the organization changed their reporting period to the calendar year. Column 2021 reports activity for the 11 month period from February 1, 2021 to December 31, 2021. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X Storage 1 12661279 1537788 -1900787 328221 11970059 10265633 1125080 1570491 299925 12661279 8598344 572692 1308597 214000 10265633 6911259 728386 994199 35500 8598344 5967332 1197338 -140275 113136 6911259 0.10780 0.83260 0.05960 0 0 2599830 2599830 50147364 17593577 32553787 13294336 9524357 3769979 20786973 8197682 12589291 51512887 Deferred Compensation 354239 Annuity and Charitable Unitrust Obligation 18061 372300 X 16029452 -2474476 100381 1136604 -1237491 17266943 -3199410 -3199410 14067533 13386071 61857 3199410 3261267 10124804 62000 62000 10186804 Part III, Line 4: The organization has a collection of Native American artifacts, a collection of historic furniture belonging to relatives of the Marquis de Mores, and various other artifacts related to Theodore Roosevelt, Marquis de Mores, and Harold Schafer, which are all directly related to the organization's primary exempt purpose of educating visitors about the historical importance of the Medora area. The Native American collection is currently in storage until such time that an appropriate exhibition venue is established in the Medora area. All other collections and artifacts are on display for the general public to view in various properties owned by the organization. Part V, Line 4: The organization's intended use of endowment funds is specified by the endowment agreements which are driven by donor intent. Part X, Line 2: Management believes that the Foundation has appropriate support for any tax positions taken affecting its annual filing requirements, and as such, does not have any uncertain tax positions that are material to the consolidated financial statements. The Foundation would recognized future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. Part XI, Line 2d - Other Adjustments: Change in Value of Split-Interest Agreement -3,621. Income (Loss) from Subsidiary 1,140,225. Part XI, Line 4b - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 -3,155,654. Special Event Expense reclass to Statement of Revenue for Form 990 -43,756. Part XII, Line 2d - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 3,155,654. Special Event Expense reclass to Statement of Revenue for Form 990 43,756. Part XII, Line 4b - Other Adjustments: Income tax expenses 62,000. Rod Tjaden Golf Tournament 53884 33672 20212 16797 6031 350 8352 AZ TR Event 19150 11250 7900 11226 1000 73034 44922 28112 16797 17257 1350 8352 43756 -15644 1 Scholarships 8 12000 Part I, Line 2: Scholarship checks are made payable to the recipient and the institution of higher education as co-payees. If a recipient does not attend school, the check is returned to Theodore Roosevelt Medora Foundation. Tjaden Educational Assistance Program: Each year, approximately 10 awards of $1,500 each are awarded to seasonal employees who have demonstrated outstanding work qualities, leadership, and good character. In 2022, 8 awards were given to US individuals. Hubbard Scholarship: Up to two students attending the University of North Dakota will be presented with a $1,500 Don Hubbard Educational Assistance. Tim Johnson Memorial Scholarship: Up to two $500 scholarships are awarded each year to employees who exhibit leadership and positive influence on guests and co-workers through courage and humor. Winston Satran Scholarship: A $500 scholarship is awarded each year to an employee who demonstrates leadership through compassion, patience and - most of all - hard work. Wade Westin Scholarship: Up to two $500 scholarships are awarded each year for dedication to Medora and enthusiasm for the Badlands, the Musical, and all that Medora offers. Sunshine Award: A $1,000 scholarship to honor Sheila Schafer is awarded each year to a student worker who is a true "daymaker" - someone who enriches the lives of co-workers and guests through a positive attitude, energy in their work and genuine kindness. Shannon "Sunshine" Larson Scholarship: A $1,500 scholarship is awarded to a student worker who demonstrates leadership and positively influences guests and co-workers through a truly sunny outlook on life. Dean Hildebrand Conservation Scholarship: A $1,000 scholarship is awarded to a student worker who shows, in addition to good character, work ethic, and leadership, an active desire to promote the conservation of natural resources. Eligibility requirements include the following criteria: 1. Individuals must have graduated from high school. 2. The monies must be used within 13 months of the award or is forfeited. 3. Top-level TRMF Officers or their dependents are ineligible. Schedule I, Part III, Item B: Scholarship receipents are determined through a nomination process by managers and meeting certain criteria. TRMF estimates the number receipents based on funding available each year and number of applications/nominations. X 0 0 X X X 0 0 0 1 0 0 0 0 0 Randy Hatzenbuhler President 180747 0 4000 0 0 0 30108 0 33391 0 248246 0 0 0 Joe Wiegand Theodore Roosevelt Reprisor 152351 0 3404 0 9000 0 9464 0 29073 0 203292 0 0 0 Clarence Sitter Chief Operating Officer 125224 0 2950 0 0 0 8757 0 40980 0 177911 0 0 0 Part I, Line 1a Randy Hatzenbuhler, Clarence Sitter, Lyubomyr Shkandriy, and Joe Wiegand all reside in TRMF housing for all or part of the year in Medora. Joe's housing is taxable for a portion of the year and he lives in it year-round other than when he is traveling. Clarence and Lyubomyr lives in the housing year-round and have met the requirements for it to be a tax-free. Randy lives in the housing during the summer months and it is also a tax-free. Part I, Line 5 A portion of the company-wide incentive plan that was earned in 2021 was paid in 2022. Individual incentive plans for Randy and Clarence do have a portion tied to the result of meeting the company's financial goals. A Billings County North Dakota 456002200 000000000 2015-06-01 8000000 Refinance Existing MIDA Bond and for Construction of Life Skills Center 0 0 0 B Billings County North Dakota 456002200 000000000 2017-12-01 4500000 Construction of Elkhorn Quarters 0 0 0 A 6444604 8000000 87194 5478456 2434350 2017 1 0 1 1 B 1219596 4500000 80611 4419389 2018 0 0 1 1 A 0 0 0 0 0.00000 0.00000 0.00000 0 0 0 B 0 1 1 0 0 0.00000 0.00000 0.00000 0 0 0 A 0 0 0 1 1 0 0 0 0 B 0 0 0 1 1 0 0 0 0 A 0 B 0 Date Rebate Computation Performed Issuer Name: Billings County North Dakota Date the Rebate Computation was Performed: 09/30/2022 Issuer Name: Billings County North Dakota Date the Rebate Computation was Performed: 09/30/2022 Wild Horse Place LLC Entity owned by Rick Berg, husband of board member Tracy Martin 1500000 Progress Deposit for Apartment Building 0 X 1 62000 Cost X 1 31000 Cost X 3 130563 Avg Hi/Lo Value X 3 596 Cost of Product X Other 19 129518 Cost X Tjaden Tourny 28 8786 Cost 0 0 1 0 Part I, Column (b): The amounts reported in Part I, column (b) represent the number of items contributed. Form 990, Part VI, Section A, line 1a TRMF has an Executive Committee that meets monthly and is given the authority to act on behalf of the board for any business that may be needed in between the 3 board meetings held during the fiscal year. The Executive Committee is comprised of the Chairman, Vice Chairman, Secretary, Treasurer, and committee chairs. The President/CEO is a non-voting member. The Executive Committee may exercise the authority of the board of directors in the governance of the corporation; provided, however, that the committee shall not have the authority of the board of directors in reference to amending, altering or repealing the bylaws; electing, appointing, or removing any member of the committee or any director or officer of the corporation; amending the articles of incorporation; adopting a plan of merger or adopting a plan of consolidation with another corporation; authorizing the sale, lease, exchange or mortgage of a substantial portion of the property and assets of the corporation; authorizing the voluntary dissolution of the corporation; adopting a plan for the distribution of assets of the corporation; or amending, altering or repealing any resolution provided by the board of directors. Form 990, Part VI, Section A, line 2 Michael Zaun and Tim O'Keefe have a business relationship since they both serve on the Board of Directors of Bully Pulpit Inc. the wholly owned subsidiary of Theodore Roosevelt Medora Foundation. Rolf Sletten and Medora Sletten have a family relationship. Form 990, Part VI, Section A, line 4 The Bylaws were updated in June of 2022 with the following significant changes: 1) The narrative describing the members of the Executive Committee was updated to indicate the Committee will comprise of voting members including the Chair, Vice Chair, Secretary, Treasurer, and committee chairs, and non-voting members, President/CEO. Form 990, Part VI, Section B, line 11b A draft of the Form 990 will be reviewed by the finance committee which will then recommend it to the full board for approval prior to the Form 990 being filed with the IRS. Form 990, Part VI, Section B, line 12c On an annual basis, each board member receives and is asked to sign a board member statement of commitment and understanding as well as a conflict of interest policy. This statement is also discussed at the annual meeting as an agenda item. Conflicts are reviewed at the board level. The person with the conflict is recused from the discussion and voting pertaining to the area of which a conflict exists. Form 990, Part VI, Section B, line 15a The organization has a compensation committee made up of between 4-6 individuals from the board of directors whose responsibility is to annually review compenation and benefits for the President. During this annual review process, comparability data is reviewed along with other information as may be requested by committee members and provided by management. Benefit and incentive plans are also reviewed and approved annually by the compensation commitee. The deliberation and decision is documented in the meeting minutes. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request. Form 990, Part XI, line 9: Change in Value of Split-Interest Agreement -3,621. Change in Value of Investment in BPI -407,233. TRMF Third Street Housing LLC 405 E River Rd S Medora ND 58645 883297452 Lease Units in Apartment Building ND 96 1553357 Theodore Roosevelt Medora Foundation Bully Pulpit Inc 405 East River Road Medora ND 58645 450549273 Golf Course, Retail and Hotels ND Theodore Roosevelt Medora Foundation C 10333497 1013140 1.00000 1 Charitable Remainder Unitrusts (1) Charitable Trust ND T 0 1 0 0 1 0 0 1 0 0 1 0 1 0 1 1 0 0 0 1 Bully Pulpit Inc D 971229 Accrual Bully Pulpit Inc J 1500000 Accrual Bully Pulpit Inc L 1368000 Accrual Bully Pulpit Inc O 360000 Accrual Bully Pulpit Inc A 59298 Accrual Bully Pulpit Inc S 385866 Accrual Bully Pulpit Inc G 101192 Accrual