2023-10-11T08:16:18-05:00 2022-12-31 521073331 DEMBO JONES PC 8850 STANFORD BLVD SUITE 2000 COLUMBIA MD 21045 990 2022-01-01 521615853 AMERICAN MEDICAL INFORMATICS ASSOCIATION AMER 3016571291 143 ROLLINS AVENUE 2248 ROCKVILLE MD 20847 TANYA TOLPEGIN CEO 3016571291 2023-10-10 1 TANYA TOLPEGIN 999009999 1 CHRISTOPHER A ANDRACSEK CPA P01069854 4102900770 0 AAL1 IAL1 2022 2023-04-26 12:10:37Z AMIA TANYA TOLPEGIN 143 ROLLINS AVENUE 2248 ROCKVILLE MD 20847 8111151 0 X WWW.AMIA.ORG X 1988 DC A COMMUNITY COMMITTED TO THE VISION OF A WORLD WHERE INFORMATICS TRANSFORMS PEOPLE'S CARE. 16 16 40 479 91818 0 458949 194009 5388592 6907913 211892 136213 553984 272478 6613417 7510613 34883 26402 0 0 3061344 3467293 0 0 0 3239984 3626166 6336211 7119861 277206 390752 9361102 8658792 1813099 1810882 7548003 6847910 X A COMMUNITY COMMITTED TO THE VISION OF A WORLD WHERE INFORMATICS TRANSFORMS PEOPLE'S CARE. 0 0 1858166 26402 3167254 MEETINGS - THERE ARE THREE CORE MEETINGS: ANNUAL SYMPOSIUM, INFORMATICSSUMMIT AND CLINICAL INFORMATICS CONFERENCE:1. AMIA ANNUAL SYMPOSIUM - THE LARGEST MEETING OF THE YEAR ANDPROVIDES A FORUM FOR VARIOUS TOPICS ON BIOMEDICAL AND HEALTHINFORMATICS.2. INFORMATICS SUMMIT - THE SUMMIT FOLLOWS THE TRADITION OF OFFERINGAN EXCITING, INNOVATIVE AND ENGAGING PROGRAM AROUND FOUR MAIN AREAS:TRANSLATIONAL BIOINFORMATICS, CLINICAL RESEARCH INFORMATICS,IMPLEMENTATION INFORMATICS AND DATA SCIENCE3. CLINICAL INFORMATICS CONFERENCE -CIC IS WHERE CLINICIANS, DATASCIENTISTS, HIT DEVELOPERS AND RESEARCHERS GATHER TO LEARN ABOUT 1052212 1102610 EDUCATIONAL PROGRAMS - THERE ARE FOUR CORE EDUCATIONAL PROGRAMS: 10X10,CIBRC, CORE CONTENT AND AHIC:1. 10X10 - A PROGRAM TO TRAIN HEALTH CARE PROFESSIONALS IN APPLIEDHEALTH AND BIOMEDICAL INFORMATICS.2. CIBRC - AMIA'S CLINICAL INFORMATICS BOARD REVIEW COURSE (CIBRC)PROVIDES AMERICAN BOARD OF MEDICAL SPECIALTIES (ABMS) BOARD-CERTIFIEDPHYSICIANS WITH THE EDUCATIONAL RESOURCES TO ASSIST THEM IN BECOMINGCERTIFIED IN THE SUBSPECIALTY OF CLINICAL INFORMATICS.3. AHIC - ADVANCED HEALTH INFORMATICS CERTIFICATION (AHIC) ISDEVELOPMENT OF A PATHWAY TO CERTIFICATION FOR INDIVIDUALS NOT ELIGIBLEFOR THE MEDICAL SUBSPECIALTY CERTIFICATION. 1043910 2499113 MEMBERSHIP: EDUCATING MEMBERS REGARDING INFORMATICS AND RECRUITING NEWMEMBERS INTO THE ASSOCIATION. 108616 47118 ACMI 108616 47118 4062904 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 43 0 1 40 1 1 1 0 0 0 0 0 0 0 0 0 0 0 X 16 16 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X TANYA TOLPEGIN 3016571291 143 ROLLINS AVENUE 2248 ROCKVILLE MD 20847 WILLIAM BROWN III DIRECTOR 1.00 X 0 0 0 DEEPTI PANDITA DIRECTOR 1.00 X 0 0 0 GRETCHEN PURCELL JACKSON CHAIR 1.00 X X 0 0 0 JULIA ADLER-MILSTEIN DIRECTOR 1.00 X 0 0 0 KENRICK CATO DIRECTOR 1.00 X 0 0 0 LAURA HEERMANN LANGFORD DIRECTOR 1.00 X 0 0 0 NEIL SARKAR TREASURER 1.00 X X 0 0 0 LI ZHOU DIRECTOR 1.00 X 0 0 0 PHILIP PAYNE SECRETARY 1.00 X X 0 0 0 RACHEL RICHESSON DIRECTOR 1.00 X 0 0 0 SUSAN HULL DIRECTOR 1.00 X 0 0 0 TIFFANI BRIGHT DIRECTOR 1.00 X 0 0 0 VICTORIA TIASE DIRECTOR 1.00 X 0 0 0 PATRICIA DYKES PAST-CHAIR 1.00 X X 0 0 0 ARLENE CHUNG DIRECTOR 1.00 X 0 0 0 KAREN GREENWOOD EXECUTIVE VP AND COO 35.00 X 133795 0 20312 TANYA TOLPEGIN CEO 35.00 X 457116 0 33872 JEFFREY WILLIAMSON SENIOR VP OF EDUCATION & MEMBER SERVICES 35.00 X 183191 0 24821 LISA TAMARA SENIOR DIRECTOR, MARKETING AND COMMUNICATIONS 35.00 X 107617 0 14233 AMANDA HANOVA SENIOR VP OF OPERATIONS 35.00 X 122383 0 17511 RAELYNN GOCHNAUER SENIOR VP OF MEMBERSHIP & MARKETING 35.00 X 129276 0 17428 LOURA SPEARS-COOPER VP FINANCE & ACCOUNTING 35.00 X 129402 0 11920 KRISTA MARTIN VP OF DIVERSITY, EQUITY AND INCLUSION 35.00 X 137027 0 23678 1399807 0 163775 8 0 1 0 0 194009 194009 CONFERENCES AND MEETIN 611600 3167254 3167254 MEMBERSHIP SERVICES AN 541900 2590931 2499113 91818 EDUCATIONAL PROGRAMS 611600 1074509 1074509 AHIC REGISTRATION REVE 611600 75219 75219 6907913 126453 126453 259960 259960 610298 600538 9760 9760 9760 MISC. REVENUE 900099 12518 12518 12518 7510613 6816095 91818 408691 X 26402 26402 853107 421951 431156 1889810 934711 955099 513370 253916 259454 211006 104365 106641 13500 7676 5824 31825 31825 1349173 680676 668497 148794 141818 6976 52348 13359 38989 198362 198362 77441 47676 29765 729654 536928 192726 178483 178483 55887 40246 15641 MEETING FACILITIES AND 652585 623658 28927 MISCELLANEOUS EXPENSE 84020 30410 53610 BAD DEBT EXPENSE 21340 21340 TAX EXPENSE 12500 12500 20254 750 19504 7119861 4062904 3056957 0 1639122 1850478 1303674 205653 232321 396181 207143 1072300 433577 510233 638723 5306239 5730127 9361102 8658792 843953 1071388 969146 739494 1813099 1810882 X 7116515 6401028 431488 446882 7548003 6847910 9361102 8658792 390752 -1090845 0 X X 0 1 X 1 0 X 198631 403236 759427 458949 194009 2014252 6104315 6497818 4979682 5388592 7167873 30138280 6302946 6901054 5739109 5847541 7361882 32152532 5000 10000 10000 20000 10000 55000 0 5000 10000 10000 20000 10000 55000 32097532 383912 365649 437437 696634 126453 2010085 383912 365649 437437 696634 126453 2010085 7376 10441 79 26 12518 30440 6694234 7277144 6176625 6544201 7500853 34193057 0.93870 0.92940 0.05880 0.06710 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 7119861 7119861 505993 126498 0 0 488931 407244 466811 505993 1868979 2803469 122233 101811 116703 126498 467245 700868 357533 -39780 317753 325269 32264 357533 312247 13022 325269 281168 46079 15000 312247 308373 -13738 11500 1967 281168 0.71000 0.29000 0 0 214282 175424 38858 858018 258153 599865 638723 X 6387943 -1090845 -1090845 7478788 31825 31825 7510613 7088036 0 7088036 31825 31825 7119861 PART V, LINE 4: TO RECOGNIZE THE CRITICAL IMPORTANCE OF FOSTERING THE DEVELOPMENT AND DISCOVERY OF NEW INFORMATICS SCIENCE AS WELL AS THE RECOGNITION AND SUPPORT OF AMIA MEMBERS WHO WILL GROW THE FIELD AND BECOME THE NEXT GENERATION OF INFORMATICS LEADERS. THIS TALENT IS NURTURED IN GRADUATE AND DOCTORAL RESEARCH PROGRAMS. PART X, LINE 2: ACCOUNTING PRINCIPLES GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA REQUIRE THE ASSOCIATION TO EVALUATE TAX POSITIONS TAKEN AND RECOGNIZE A TAX LIABILITY IF IT IS MORE LIKELY THAN NOT THAT UNCERTAIN TAX POSITIONS TAKEN WOULD NOT BE SUSTAINED UPON EXAMINATION BY TAXING AUTHORITIES. AMIA HAS ANALYZED TAX POSITIONS TAKEN AND AMIA HAS DETERMINED THAT IT DOES NOT HAVE ANY MATERIAL UNRECOGNIZED TAX BENEFITS OR OBLIGATIONS AS OF DECEMBER 31, 2022 AND 2021 THAT WOULD REQUIRE RECOGNITION OF A LIABILITY OR DISCLOSURE IN THE FINANCIAL STATEMENTS. 1 EDUCATIONAL AWARDS 15 7425 TRAVEL AWARDS 15 11994 PART I, LINE 2: THERE IS A COMPETITIVE PEER-REVIEW PROCESS WHERE A COMMITTEE OF SUBJECT MATTER EXPERTS FROM THE H.I. INDUSTRY REVIEWS, SCORES, OFFERS WRITTEN COMMENTS AND RENDERS DECISIONS ON PAPERS CONTRIBUTED BY HIGH SCHOOL STUDENTS. THE PROCESS IS MODELED AFTER AN ACADEMIC PEER-REVIEW PROCESS. EACH ACCEPTED HIGH SCHOOL SCHOLAR RECEIVED TWO TRAVEL AWARDS, ONE FOR HIM/HER AND ONE FOR AN ACCOMPANYING ADULT. STUDENTS SUBMIT DETAILS OF THE TRAVEL EXPENDITURES FOR REIMBURSEMENT. X X X X X 0 0 0 0 0 0 0 1 0 TANYA TOLPEGIN CEO 382116 0 75000 0 0 0 31799 0 2073 0 490988 0 0 0 JEFFREY WILLIAMSON SENIOR VP OF EDUCATION & MEMBER SERV 168191 0 15000 0 0 0 15087 0 9734 0 208012 0 0 0 KRISTA MARTIN VP OF DIVERSITY, EQUITY AND INCLUSIO 125027 0 12000 0 0 0 11307 0 12371 0 160705 0 0 0 KAREN GREENWOOD EXECUTIVE VP AND COO 133795 0 0 0 0 0 12062 0 8250 0 154107 0 0 0 PART I, LINE 7 THE FOLLOWING EMPLOYEES RECEIVED BONUS COMPENSATION: - TANYA TOLPEGIN $75,000 - JEFFREY WILLIAMSON $15,000 - KRISTA MARTIN $12,000 FORM 990, PART VI, SECTION A, LINE 6 AMIA HAS SEVERAL CLASSES OF MEMBERSHIP THAT MAY VOTE IN ELECTIONS AND THEY ARE CATEGORIZED BY THEIR INTERACTION WITH THE ORGANIZATION (REGULAR, RETIRED, STUDENT). REGULAR MEMBERS ARE INDIVIDUALS WORKING IN BIOMEDICAL AND HEALTH INFORMATICS; RETIRED MEMBERS ARE THOSE THAT ARE NO LONGER WORKING IN THE FIELD, BUT WHO HAVE PREVIOUSLY BEEN REGULAR MEMBERS; STUDENT MEMBERS ARE EITHER HALF-TIME OR FULL-TIME STUDENTS IN A DEGREE-GRANTING PROGRAM. FORM 990, PART VI, SECTION A, LINE 7A ALL CATEGORIES LISTED ABOVE VOTE IN THE BOARD ELECTION WITH THE EXCEPTION OF STUDENTS, WHO VOTE ONLY FOR THE STUDENT REPRESENTATIVE TO THE BOARD. FORM 990, PART VI, SECTION A, LINE 7B BOARD OF DIRECTORS ARE ELECTED BY FULL MEMBER VOTE. THEY SERVE 3 YEARS, WITH 4 BOARD MEMBERS ELECTED ANNUALLY. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 WAS PREPARED BY THE OUTSIDE ACCOUNTANTS AND REVIEWED BY SENIOR MANAGEMENT. IT WAS THEN SENT TO THE ENTIRE BOARD OF DIRECTORS PRIOR TO FILING WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C THE AMIA BOARD OF DIRECTORS (AMIA BOD) CHARGES THE ETHICS COMMITTEE TO CREATE A SPECIAL COI PANEL THAT OVERSEES AMIA'S CONFLICT MANAGEMENT PROCESS. THE COI PANEL SERVES AS AN INTERMEDIARY BETWEEN MEMBERS, LEADERS AND THE AMIA BOD. THE COI PANEL REPRESENTS THE INTERESTS OF AMIA MEMBERS AND IS CHARGED TO: 1. ENCOURAGE ALL LEADERS TO REPORT THEIR CONFLICTS 2. ADDRESS MEMBERS' QUESTIONS OR CONCERNS REGARDING REPORTED CONFLICTS 3. ADDRESS LEADERS' CONCERNS OR QUESTIONS REGARDING CONFLICT REPORTING 4. REVIEW, ADJUDICATE AND APPROVE THE SUMMARIZED CONFLICT AND RESULTANT MANAGEMENT PLANS PRIOR TO PUBLICATION ON THE INTERNAL AMIA WEBSITE. IF THE COI PANEL DETERMINES THAT A PARTICULAR RELATIONSHIP OR TRANSACTION REPRESENTS AN ACTUAL, POTENTIAL OR APPARENT CONFLICT OF INTEREST, IT RECOMMENDS MANAGEMENT OR RESOLUTION OF SUCH ACTUAL, POTENTIAL, OR APPARENT CONFLICT, USING ONE OF THE CONFLICT MANAGEMENT DEFINED IN THE POLICY. THE RECOMMENDATIONS OF THE COI PANEL THEN GO TO THE ETHICS COMMITTEE FOR REVIEW/APPROVAL AND THEN TO THE AMIA BOARD OF DIRECTORS FOR REVIEW AND APPROVAL. EMPLOYEES OF AMIA ARE EXPECTED TO ACT IN THEIR OFFICIAL CAPACITIES IN FURTHERANCE OF THE BEST INTERESTS OF AMIA. AN EMPLOYEE ALERTS THE ORGANIZATION REGARDING A RELATIONSHIP WITH THIRD PARTIES WHICH AFFECT HIS/HER INDEPENDENT JUDGMENT WHEN ACTING FOR OR ON BEHALF OF AMIA. EMPLOYEES ARE ADVISED IN THE CONDUCT OF THE AFFAIRS OF AMIA TO: 1) AVOID SITUATIONS IN WHICH HE/SHE MIGHT, DIRECTLY OR INDIRECTLY, PROFIT PERSONALLY; AND 2) AT ALL TIMES, USE THEIR BEST EFFORTS TO ENHANCE THE REPUTATION OF AMIA FOR HONESTY, INTEGRITY, CANDOR AND LACK OF BIAS OR DISCRIMINATION. FORM 990, PART VI, SECTION B, LINE 15 AMIA USES A PROCESS FOR DETERMINING COMPENSATION OF THE ORGANIZATION'S CEO, EXECUTIVE DIRECTOR, OR OTHER PERSONS WHO ARE THE TOP MANAGEMENT OFFICIALS OR KEY EMPLOYEES THAT INCLUDES ALL OF THE FOLLOWING ELEMENTS: A. REVIEW AND APPROVAL OF BY A GOVERNING BODY OR COMPENSATION COMMITTEE. B. USE OF DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILAR SITUATED ORGANIZATIONS. C. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. D. SALARY SURVEY PROVIDED BY AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES. THE LAST SALARY REVIEW WAS ON DECEMBER 10, 2021. FORM 990, PART VI, SECTION C, LINE 19 GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE ALL AVAILABLE BY REQUEST. MOST ITEMS ARE ON THE AMIA WEBSITE AS WELL. FORM 990, PART IX, LINE 11G PROFESSIONAL SERVICES: PROGRAM SERVICE EXPENSES 117,745. MANAGEMENT AND GENERAL EXPENSES 89,324. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 207,069. : PROGRAM SERVICE EXPENSES 388,025. MANAGEMENT AND GENERAL EXPENSES 265,425. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 653,450. SERVICE FEES: PROGRAM SERVICE EXPENSES 174,906. MANAGEMENT AND GENERAL EXPENSES 313,748. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 488,654. FORM 990, PART XII, LINE 2C: AMIA HAS NOT CHANGED IT'S AUDIT OVERSIGHT OR SELECTION PROCESS FROM THE PRIOR YEAR.