2023-09-07T10:36:42-07:00 2022-12-31 990 2022-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEERS SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson COFO 3606855454 2023-09-07 1 1 11 1 AAL2 X 2022 2023-04-26 12:10:37Z SPIE Brad Ferguson PO Box 10 Bellingham WA 98227 112924562 0 X www.spie.org X 1955 CA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 20 213 10378 781688 0 5332619 73597 18995799 34580859 7705519 504284 1016677 1418147 33050614 36576887 2289264 1171483 0 0 20189181 21756433 0 0 0 13102554 23949104 35580999 46877020 -2530385 -10300133 144509119 123692057 25690415 29531397 118818704 94160660 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 15929885 100856 19458092 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 19,000 attendees. Included in the content of these Technical events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. In 2022, there were 276 conferences held where scientists presented their research findings and collaborated on their work. 6647053 10443 13045002 Publications - SPIE helps the scientist authors publish their work. The technical publications include books, Journals, conference proceedings, and online products. Conference proceedings are technical publications, both paper and video, that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. SPIE is also the publisher of 14 technical journals: Advanced Photonics, Advanced Photonics Nexus, Journal of Applied Remote Sensing, Journal of Astronomical Telescopes, Instruments & Systems, Journal of Biomedical Optics, Journal of Electronic Imaging, Journal of Medical Imaging, Journal of Micro/Nanopatterning, Materials, and Metrology, Journal of Nanophotonics, Journal of Optical Microsystems, Journal of Photonics for Energy, Neurophotonics, Optical Engineering, Photonics Insights and the Photonics Focus magazine. SPIE Co-publishes the Journal of Electronic Imaging with Society for Imaging Science and Technology. SPIE also Co-publishes Advanced Photonics, Advanced Photonics Nexus, and Photonics Insights with Chinese Laser Press. Total circulation of journals during 2022 was 29,000 subscriptions online. 2798290 976745 635581 Education - SPIE awarded 88 education scholarships and 26 grants to support education outreach, equity, diversity, and inclusion and International Day of Light events and activities. More than 500 outreach posters were distributed, and over 5,000 Women in Optics Planners were printed and distributed. 9 Online Career advancement events were held with over 380 attendees, and 17 in-person career workshops were held at SPIE meetings, with over 350 attendees. SPIE also presented 73 in-person short courses at 8 events, 7 in-company training sessions, and issued 1,115 Certificates of Completion. SPIE also held 7 instructional webinars and offers 40 on-demand online courses. 1336076 83439 1646862 Membership - In 2022, SPIE provided conference registration fee waivers to 379 student authors, and activity grants for 96 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1336076 83439 1646862 26711304 1 1 0 1 0 1 0 0 0 0 1 0 1 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 380 0 1 213 1 1 1 1 UK 0 0 0 0 0 0 0 0 0 0 0 0 X 20 20 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 AK CA CO CT DC FL HI IL KY MA MD MI MN NC NY OR PA VA WA WI X Brad Ferguson 3606763290 PO Box 10 Bellingham WA 982270010 Kent Rochford Chief Executive Officer 36 4 X 669380 0 67600 Brad Ferguson COFO 36 4 X 342379 0 72071 Scott Ritchey Director, Information Technology 36 4 X 276010 0 60568 Andrew Brown Sr. Director, Global Business Development 36 4 X 221974 0 52934 Patrick Franzen Director, Publications and Platform 36 4 X 187867 0 61581 Allison Romanyshyn Sr Dir Community Engagement, Chief Inclusion 36 4 X 187532 0 60121 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 215781 0 31332 Robert Hainsey Science & Technology Strategist 36 4 X 193551 0 36175 Jeffrey Nichols Director, Sales 36 4 X 185464 0 44042 Peter Hallett Director, Marketing & Industry Relations 36 4 X 180961 0 44953 Lara Miles Director, Business Services, Systems and Data Gov 36 4 X 172886 0 29267 Bernard Kress President-Elect 1 0.5 X X 9894 0 0 Joseph Shaw Director 1 0.5 X 4892 0 0 Scott Tyo Director 1 0.5 X 1099 0 0 Katie Schwertz Director 1 0.5 X 1047 0 0 Anita Mahadevan-Jansen President 4 1 X X 0 0 0 David Andrews Past President 1 0.5 X X 0 0 0 Jennifer Barton Vice President 1 0.5 X X 0 0 0 Jason Mulliner Secretary/Treasurer 1 0.5 X X 0 0 0 Allison Barto Director 1 0.5 X 0 0 0 Audrey Bowden Director 1 0.5 X 0 0 0 Rebecca Fahrig Director 1 0.5 X 0 0 0 Ruth Houbertz Director 1 0.5 X 0 0 0 Elizabeth Krupinski Director 1 0.5 X 0 0 0 Byoungho Lee Director 1 0.5 X 0 0 0 Gong-Ru Lin Director 1 0.5 X 0 0 0 Kyle Myers Director 1 0.5 X 0 0 0 William Roach Director 1 0.5 X 0 0 0 Halina Rubinsztein-Dunlop Director 1 0.5 X 0 0 0 Cather Simpson Director 1 0.5 X 0 0 0 Cristina Solano Director 1 0.5 X 0 0 0 2850717 0 560644 58 0 1 0 Projection Presentation Technology PO Box 890472 Charlotte NC 282890472 Onsite Audio Visual 2394856 Freeman P O Box 734596 Dallas TX 753734596 On site services 1098406 SMG Food and Beverage 747 Howard St San Francisco CA 941033181 Onsite Catering 556780 UBS Financical Services 2000 Avenue of the Starts 7th Floor North Los Angeles CA 900674700 Investment Services 347644 iGroup (Asia Pacific) Ltd 1007-008 Polly Commercial Bldg 21 23A Pral Ave Talmshasul Kowloon HK Consulting 345761 32 0 0 0 0 0 73597 0 73597 Membership 541900 1442184 1441659 525 0 Technical Events 541900 19458092 8917137 146467 10394488 Education 541900 635581 635581 0 0 Publications 541900 13045002 13032102 12900 0 0 0 0 0 34580859 2256963 0 0 2256963 0 0 0 0 188018 0 0 188018 25710 0 7802 0 17908 0 17908 0 0 17908 74584539 2655 76339873 0 -1755334 2655 -1752679 0 0 -1752679 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subsidiary Management 561000 194944 194944 0 0 Insurance Payouts 524298 374463 0 0 374463 Digital Services 900000 621796 0 621796 0 21018 9736 0 11282 1212221 36576887 24231159 781688 11490443 235288 235288 346677 346677 589518 589518 0 0 2257681 476366 1781315 0 0 0 0 0 13277547 6307088 6970459 0 1380813 679356 701457 0 3392058 1668883 1723175 0 1448334 712576 735758 0 0 0 0 0 90344 0 90344 0 202236 0 202236 0 124172 124172 0 0 0 0 347644 0 347644 0 2054412 1277901 776511 0 532526 372993 159533 0 1342277 302427 1039850 0 2409237 214871 2194366 0 222661 196479 26182 0 352934 28070 324864 0 1187560 671914 515646 0 0 0 0 0 11360083 11020736 339347 0 0 0 0 0 0 0 0 0 2201020 468861 1732159 0 320141 117415 202726 0 Pub Printing Cost 197408 194663 2745 0 Commissions 591908 591908 0 0 Recruitment and Staff Development 266879 3374 263505 0 Society Dues 42927 31052 11875 0 102735 78716 24019 0 46877020 26711304 20165716 0 8216891 3699819 4445113 8586831 0 0 631868 240791 0 0 0 0 0 0 366251 454075 4711076 5165560 36205325 27718943 8316284 8486382 110688315 89323394 0 0 7133321 7735205 0 0 0 0 144509119 123692057 5131254 6142956 0 0 20559161 23388441 0 0 0 0 0 0 0 0 0 0 0 25690415 29531397 X 116429866 92070657 2388838 2090003 118818704 94160660 144509119 123692057 -10300133 -14357911 0 0 0 0 X 0 1 X 1 0 X 655564 132160 53215 5332619 73597 6247155 29121942 29466871 22673941 17627040 24231159 123120953 12651141 14046377 16351092 1444255 10780233 55273098 42428647 43645408 39078248 24403914 35084989 184641206 0 0 0 0 0 0 184641206 2949863 2707746 2484241 2620061 2470691 13232602 91322 0 0 0 91322 3041185 2707746 2484241 2620061 2470691 13323924 45469832 46353154 41562489 27023975 37555680 197965130 0.93270 0.93305 0.06730 0.06695 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 15045 114385 129430 46755393 46884823 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 183813 138217 123137 129430 574597 250000 250000 250000 250000 1000000 1500000 12246 12577 12094 15045 51962 0 10 0 89989 0 124826 0 1877503 1 1 0 2030610 2030610 0 6430875 5142185 1288690 0 0 0 0 0 25260349 22576758 2683591 0 2483491 0 2483491 8486382 Investments in Subsidiaries 7735205 C 7735205 21879137 -14357910 0 0 0 -14357910 36237047 347642 -7802 339840 36576887 46537178 0 0 0 7802 7802 46529376 347644 0 347644 46877020 Schedule D, Part XI, Line 4b Rental Expense Schedule D, Part XII, Line 2d Rental expense 1 East Asia and the Pacific 0 0 Grantmaking 107151 Europe (including Iceland and Greenland) 0 0 Grantmaking 202946 Middle East and North Africa 0 0 Grantmaking 5200 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking 147049 Russia and the newly independent States 0 0 Grantmaking 36570 South America 0 0 Grantmaking 27162 South Asia 0 0 Grantmaking 53819 Sub-Saharan Africa 0 0 Grantmaking 9621 East Asia and the Pacific 0 0 Program Services Contract Work 638909 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work 1095361 Middle East and North Africa 0 0 Program Services Contract Work 24844 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 803359 Russia and the newly independent States 0 0 Program Services Contract Work 398 South America 0 0 Program Services Contract Work 1007 South Asia 0 0 Program Services Contract Work 18950 Sub-Saharan Africa 0 0 Program Services Contract Work 3143 Europe (including Iceland and Greenland) 1 9 Investments 7735205 1 9 10910694 North America (including Canada and Mexico, but not the United States) Fellowship 75000 Wire transfer 0 1 Awards East Asia and the Pacific 15 13075 Wire transfer 0 Awards Europe (including Iceland and Greenland) 34 40950 Wire transfer 0 Awards North America (including Canada and Mexico, but not the United States) 5 5875 Wire transfer 0 Awards South Asia 4 5800 Wire transfer 0 Chapter Activity Grants East Asia and the Pacific 14 9977 Wire transfer 0 Chapter Activity Grants Europe (including Iceland and Greenland) 9 8510 Wire transfer 0 Chapter Activity Grants North America (including Canada and Mexico, but not the United States) 5 3075 Wire transfer 0 Chapter Activity Grants Russia and the newly independent States 8 7870 Wire transfer 0 Chapter Activity Grants South America 5 3100 Wire transfer 0 Chapter Activity Grants South Asia 2 1750 Wire transfer 0 Chapter Activity Grants Sub-Saharan Africa 1 900 Wire transfer 0 Donations & Support East Asia and the Pacific 1 1250 Wire transfer 0 Donations & Support Russia and the newly independent States 1 2500 Wire transfer 0 Family Care Grants East Asia and the Pacific 1 500 Wire transfer 0 Family Care Grants Europe (including Iceland and Greenland) 2 1000 Wire transfer 0 Family Care Grants North America (including Canada and Mexico, but not the United States) 2 1000 Wire transfer 0 Family Care Grants North America (including Canada and Mexico, but not the United States) 2 1000 Wire transfer 0 Family Care Grants South Asia 1 500 Wire transfer 0 Conference Fee Waivers East Asia and the Pacific 21 0 2100 Conference fee deduction estimated value Conference Fee Waivers Europe (including Iceland and Greenland) 121 0 12100 Conference fee deduction estimated value Conference Fee Waivers Middle East and North Africa 2 0 200 Conference fee deduction estimated value Conference Fee Waivers North America (including Canada and Mexico, but not the United States) 29 0 3200 Conference fee deduction estimated value Conference Fee Waivers Russia and the newly independent States 2 0 200 Conference fee deduction estimated value Conference Fee Waivers South America 8 0 800 Conference fee deduction estimated value Conference Fee Waivers South Asia 12 0 1200 Conference fee deduction estimated value Conference Fee Waivers Sub-Saharan Africa 1 0 100 Conference fee deduction estimated value Outreach Grant East Asia and the Pacific 1 500 Wire transfer 0 Scholarships East Asia and the Pacific 12 48000 Wire transfer 0 Scholarships Europe (including Iceland and Greenland) 8 34000 Wire transfer 0 Scholarships Middle East and North Africa 1 3000 Wire transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 11 36500 Wire transfer 0 Scholarships Russia and the newly independent States 7 25000 Wire transfer 0 Scholarships South America 4 15000 Wire transfer 0 Scholarships South Asia 5 17000 Wire transfer 0 Scholarships Sub-Saharan Africa 1 3000 Wire transfer 0 Travel Grants Europe (including Iceland and Greenland) 72 64890 Wire transfer 0 Travel Grants East Asia and the Pacific 23 23336 Wire transfer 0 Travel Grants Middle East and North Africa 2 2000 Wire transfer 0 Travel Grants North America (including Canada and Mexico, but not the United States) 22 16302 Wire transfer 0 Travel Grants Russia and the newly independent States 1 1000 Wire transfer 0 Travel Grants South America 5 4637 Wire transfer 0 Travel Grants South Asia 8 7483 Wire transfer 0 Travel Grants Sub-Saharan Africa 1 700 Wire transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of travel and conference grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners of scholarships and other grants are required to submit reports within 3-6 months of activity completion detailing fund use and outcomes. 1 Ithaka Harbors Inc P O Box 419654 Boston MA 022419654 133857105 501c3 6460 0 0 0 General support Michigan Tech University Office of Advancement 1400 Townsend Dr Houghton MI 499311295 386005955 501c3 34854 0 0 0 General Support Monroe Community College Foundation 1000 E Henrietta Rd Rochester NY 14623 161204210 501c3 32776 0 0 0 General Support & Scholarships Morehouse College 830 Westview Dr Atlanta GA 30314 580566205 501c3 50000 0 0 0 Award Uniiversity of Arizona Foundation College of Optical Sciences PO Box 210094 Tucson AZ 857210094 866050388 501c3 35000 0 0 0 General Support University of Colorado Foundation PO Box 17126 Denver CO 802179155 846049811 501c3 10000 0 0 0 Sponsorship 6 0 Awards 68 75594 0 0 Chapter Activity Grants 8 7725 0 0 Family Care Grants 4 2000 0 0 Conference Fee Waivers 197 0 22100 estimated value Conference fee deduction Scholarships 35 143500 0 0 Travel Grants 132 95759 0 0 Schedule I, Part I, Line 2 Recipients of travel grants and conference support must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners of scholarships and other grants are required to submit reports within 3-4 months of activity completion detailing fund use. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Kent Rochford Chief Executive Officer 511047 0 150303 0 7816 0 34860 0 32740 0 736766 0 0 0 Brad Ferguson COFO 297972 0 32346 0 12062 0 33700 0 38371 0 414451 0 0 0 Scott Ritchey Director, Information Technology 248099 0 26279 0 1631 0 26884 0 33684 0 336577 0 0 0 Andrew Brown Sr. Director, Global Business Development 207469 0 11279 0 3226 0 26828 0 26106 0 274908 0 0 0 Patrick Franzen Director, Publications and Platform 162866 0 24279 0 722 0 19209 0 42371 0 249447 0 0 0 Allison Romanyshyn Sr Dir Community Engagement, Chief Inclusion 166009 0 13056 0 8467 0 19450 0 40671 0 247653 0 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 177976 0 21279 0 12901 0 21357 0 9976 0 243489 0 0 0 Robert Hainsey Science & Technology Strategist 177044 0 13851 0 2658 0 20763 0 15412 0 229728 0 0 0 Jeffrey Nichols Director, Sales 170192 0 12679 0 2592 0 13409 0 30633 0 229505 0 0 0 Peter Hallett Director, Marketing & Industry Relations 166176 0 11279 0 3506 0 18648 0 26306 0 225915 0 0 0 Lara Miles Director, Business Services, Systems and Data Gov 151866 0 20279 0 741 0 16741 0 12526 0 202153 0 0 0 Schedule J, Part I, Line 1a Travel for companions: Up to a maximum of $600 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2022, Peter Hallett, Allison Romanyshyn, Teresa Handy DeVeau and Scott Ritchey took advantage of the program. Tax indemnification and Gross Up Payments: The cost of extensive business calls on employee personal cell phones are reimbursable when accompanied with approved substantiation and authorization. These reimbursement payouts are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 Bonuses are not set to specific amounts or metric. Bonuses are left for the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Form 990, Part VI, Section A, Line 4 There was a dissolution of the committee on Information Technology in August of 2022. There were also changes in the naming of membership categories: Changed "Regular Member" to "Member", "Retired Member" to "Emeritus Member", and "Early Career Professional Member" to "Early Career Member". Form 990, Part VI, Section A, Line 6 Membership- SPIE is a membership-based society with 21,698 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, services to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of 5 years and has become distinguished through significant contributions in one of more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to five years of Early Career Membership. Non-voting members include Student Members - receive discounted membership and must be a full-time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive staff: Annually the Compensation Committee uses 4-6 different salary surveys to benchmark our Chief Executive Officer, Chief Operating & Finance Officer and Sr. Director, Event & Global Business Development, Sr. Director of Technical Programs, Sr. Director, Administration and Sr. Director of IT positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged by the Compensation Committee at least once every three years to assist in developing compensation recommendations. The comparison data is provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Chief Executive Officer. The comparison data for the other positions are provided to the Chief Executive Officer, who makes recommendations to the Compensation Committee for compensation for them. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director staff: Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Chief Executive Officer. Staff: Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 2 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK Society of Photo Optical Instrumentation Engineers C 1017388 1205224 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 0 0 SPIE Events Europe #5099292 b 601885 Cash Value SPIE Europe Ltd #5085639 l 121593 Cost SPIE Events Europe #5099292 l 73351 cost