2023-02-16T19:32:56-06:00 2022-06-30 SMITH & HOWARD ADVISORY LLC 271 17TH STREET NW SUITE 1600 ATLANTA GA 30363 990 2021-07-01 200267588 THE ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER INC % ERIC U MILLER ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC MILLER CFO 4045776317 2023-05-15 true ERIC MILLER 999009999 marc azar partner P91739349 4048746244 2023-05-15 3 2021 2023-03-07 01:45:13Z X ERIC MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 22693209 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 7 7 89 0 2427144 3912768 10432513 10381865 453321 277638 132171 134448 13445149 14706719 0 6229 0 0 5044026 5518702 0 0 330871 7342445 8104322 12386471 13629253 1058678 1077466 37316222 36750621 1057085 971382 36259137 35779239 X The Atlanta University Center Robert W. Woodruff Library partners with member academic institutions of the AUC: the Interdenominational Theological Center, Clark Atlanta University, Morehouse College, and Spelman College, providing information management, instruction and access to a variety of global information resources acquired and organized in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center. false false 10708744 6229 10381865 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information management; instruction, research and consultation; and access to globally-curated resources in support of student and faculty success. The Library serves approximately 8,426 undergraduate and 746 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research consultation services; curricumlum-centric-instruction; acquisition, organization, arrangement, dissemination, and preservation of information in all formats; and interlibrary loan services. In FY21/22 the Library acquired 12,396 new items including print, media, and electronic resources; added 36 new colllections and publications to its electronic scholarship repository RADAR (Repository of AUC Digital collections and Archives, and Research); conducted 30,122 user interactions; and 256 instructional sessions impacting 4,788 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate teaching and learning, scholarship and cultural preservation: facilites and maintenance; human and resource management; security; and shuttle transportation service from the four AUC campuses to the Library and designated locations. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Library's Woodi Caf. The AUC Woodruff Library provides the Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs.The Library provides a Digital Preservation Lab to support many of its AUC and collaborative digital preservation projects and initiatives. The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science. In July 2022, the AUC Woodruff Library became the 127th member of the prestigious Association of Research Libraries - the second only HBCU Library (after Howard University) to earn this distinction. 180795 Mellon Project STAND Student Activism CMED&T 2007-08690 Grant The Atlanta University Center Robert W. Woodruff Library in partnership with Project STAND was awarded a $750,000 public knowledge program grant from the Andrew W. Mellon Foundation. The "Building Capacity, Ethical Documentation and Archiving of Student Activism in BIPOC Communities" is a three-year (36-month) project that will advance the community archiving of social justice initiatives among former and current college and university students of color. Starting in January 2021 and ending in January 2024, the AUC Woodruff Library, Project STAND, and project partner, the University of Maryland will support the archiving and accessibility of organizing and activism among Black, Indigenous, and People of Color students. Project partners completed one out of two archivist residencies for the purpose of creating modules for teaching with primary sources on student activism in marginalized communities, conduct five workshops on personal archiving and ethical documentation, expand Project STAND's web presence and infrastructure through a usability study, and create a digital repository to host scholarly works, oral histories, presentations, and archived social media. Additionally, project partners awarded micro-grants ($80,000 in total) to Project STAND consortium member and non-member institutions to support small digitization projects documenting social justice activism by students of color. This initiative also seeks to broaden and promote the work of the community through the launch of a podcast that will feature the voices of marginalized organizers within student communities and archivists. During the second reporting period FY 2021-2022 all project goals and deliverables are on track for completion. The Project Coordinator, working out of the University of Maryland was hired in August 2021. The AUC Woodruff Library serves as the fiduciary agent for funds of the grant to partner institutions and established a financial contract with the University of Maryland. The AUC Woodruff Library and project partners completed the first of two week-long archivist residencies, which was in September 2021, titled, "Archiving in Black: Student Organizing at HBCUs and Cross-cultural Movements." This virtual residency hosted six fellows and result in the development of two modules for archiving student activist records. The Website Development Team launched a technology plan, conducted a user experience study, and developed a plan for building out the digital repository. The grant PI's, from the AUC Woodruff Library and Project STAND, along with other project partners recorded the first in a series of 10 podcasts, and awarded micro-grants (from $2,000-$16,000) to five institutions to support small digitization projects. 327250 Morehouse College Dr. JE & EG Lowery Collection Processing & Digitization Grant. The Atlanta University Center Robert W. Woodruff Library was awarded a donation of $600,000 from an anonymous donor to process, preserve, and digitize the Morehouse College Joseph Echols Lowery and Evelyn Gibson Lowery Collection. The AUC Woodruff Library received the archival collection in May of 2021. Over the past 12 months, five staff were hired to work on the project including a Project Archivist, two archival assistants and two digitization staff. A full inventory of the collection was completed. The archival staff processed 164 linear feet. The AUC Woodruff Library staff created a digital exhibit to celebrate Joseph Lowery's 100th birthday in October 2021. 2,765 items were digitized by an outside vendor and returned to the library and 406 photographs were digitized. A digital collections page was created in the Library's online repository RADAR. Preservation supplies, digitization equipment, and software were purchased for the project. 379407 PROGRAM ACTIVITY #4 - SEE SCHEDULE O 35218 PROGRAM ACTIVITY #5 - SEE SCHEDULO O 414625 11631414 true true false false false false false true false true true false false false true true false true false false false false false false false false false false true true false false false false false false false false false false false false true true false false false true 46 0 true 89 true false false false false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Loretta Parham CEO & Library Dir/Ex-Officio 35.0 1.0 X 200931 0 45892 Eric Miller CFO/Asst Dir for Operations 35.0 1.0 X 128366 0 14045 KIMBERLY BUGG Associate Library Director 35.0 0.0 X 119282 0 15377 THERESA SCALES CONTROLLER 35.0 0.0 X 104984 0 11033 CAROLYN HART DIRECTOR PLANNING 35.0 0.0 X 100731 0 14718 Dr David A Thomas Board Member 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Rev Matthew Wesley Williams Chairman of the Board 1.0 0.0 X 0 0 0 Dr George T French Board Member 1.0 0.0 X 0 0 0 Dr Jamil Zainaldin Member-at-large 1.0 0.0 X 0 0 0 Dr Helene Gayle Board Member 1.0 0.0 X 0 0 0 Dr Lorraine J Haricombe Member-at-Large 1.0 0.0 X 0 0 0 654294 0 101065 5 false true false EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 482464 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 498210 Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 904800 Board of Regents of the University 270 Washington Street SW ATLANTA GA 30334 Collection/Sub Serv 237750 ARS MECHANICAL PO BOX 82288 CONYERS GA 30013 HVAC CONTRACTOR 165988 9 778124 3134644 3912768 AFFILIATED INSTITUTIONAL SUPPORT 611710 10280345 10280345 REVENUE BOOK MAIN. 811000 27842 27842 LIBRARY INCOME 451211 73678 73678 10381865 173764 173764 0 0 150632 22876 127756 0 127756 127756 8067488 7961790 1824 105698 -1824 103874 103874 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 5210 5210 VENDING INCOME 900099 1482 1482 6692 14706719 10381865 412086 X 0 6229 6229 0 0 395645 331643 59604 4398 0 3699631 3068585 588550 42496 134047 120635 12271 1141 983578 885164 90042 8372 305801 275203 27995 2603 0 4812 3801 806 205 94700 94700 0 0 74024 62698 7921 3405 2223402 1756231 372307 94864 0 521758 438331 57925 25502 138534 118229 15789 4516 0 1158743 976584 129141 53018 169417 159624 6774 3019 0 87592 84229 2352 1011 41442 35102 4434 1906 0 1814160 1536594 194115 83451 9175 7771 982 422 LIBRARY RESOURCES 1754785 1754785 MISCELLANEOUS 7882 6676 843 363 UNIFORMS 3896 3300 417 179 13629253 11631414 1666968 330871 X 221624 711463 114045 109861 0 35218 81139 33186 0 0 0 0 0 0 0 0 588608 647838 94249550 70425623 24113285 23823927 12197521 11389128 0 0 0 0 0 0 0 0 37316222 36750621 843553 721995 0 0 118142 119743 0 0 0 0 0 0 0 0 0 0 95390 129644 1057085 971382 X 24641891 23297126 11617246 12482113 36259137 35779239 37316222 36750621 1077466 -1557364 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4711504 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 426374 0 MOREHOUSE COLLEGE 580566205 2 true 2658852 0 SPELMAN COLLEGE 580566243 2 true 3034616 0 4 10831346 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 9665254 10100 -1304103 366488 8004763 7760493 2259437 354676 9665254 7810628 30403 266056 346594 7760493 7760152 25000 367641 342165 7810628 7469242 634284 343374 7760152 1.00000 false false 1703486 1703486 42985802 25022270 17963532 12506015 11319260 1186755 37054247 34084093 2970154 23823927 0 CAPITAL LEASES 129644 129644 X 13077156 -1557364 -1557364 14634520 74024 -1825 72199 14706719 13557054 13557054 74024 -1825 72199 13629253 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2019. Schedule D, Part XI, Line 4b $1,825 = Loss on sale of property and equipment included in total expenses per consolidated financial statements Schedule D, Part XII, Line 4b $1,825 = Loss on sale of property and equipment included in total expenses per consolidated financial statements true Financial assistance/Scholarships 5 6229 Schedule I, part I, line 2 Scholarship awards are distributed directly to the education institution where the recipients matriculate. Travel awards are distributed to recipients based on the selection criteria and upon presentation of appropriate support documentation by the recipient as required for reimbursement of travel expenses. X X X X X false false false false false false false true false Loretta Parham CEO & Library Dir/Ex-Officio 200931 10962 36382 248275 PART I, LINE 7 MERIT BONUSES WERE AWARDED BASED ON PERFORMANCE AT YEAR END. PART III LINE 4D PROGRAM ACTIVITY 4: The Expanding Capacity for Cultural Preservation and Programming Project will address required renovation of archival storage areas and transform the current Exhibition Hall area into a 21st century learning space well aligned with the Library's strategic plans. This major initiative will strengthen internal structures, processes, and the technical infrastructure needed to protect, preserve and promote collections, records and facilities needed for student success within the higher education environment. Once completed, the project will significantly improve and optimize archives storage spaces, and enhance the complementary active learning space for increased functionality and engagement with students, faculty and the broader community. Major project accomplishments since starting in December 2021 include: 1) Successful submission and approval of Foundation partial funding of Project; 2) Completed initial design and construction pricing of the respective spaces to be addressed by Project; 3) Calculated and identified auxiliary and operational support of the Project. PART III LINE 4D PROGRAM ACTIVITY 5: The Atlanta University Center Robert W. Woodruff Library was awarded grant funding in the amount of $220,400.00 from the National Endowment for Humanities (NEH) - American Rescue Plan in January 2022 for Public Programming (Level III proposal). The initiative, entitled, "Re-establishing African American and Diasporic Humanities Public Programs at the Atlanta University Center Woodruff Library", has enabled the production of public programming hosted by the Library that was postponed or cancelled due to the COVID-19 pandemic. With NEH's support, the Library has executed high quality, engaging, free events - both in-person and with virtual capabilities - with humanities discourse, scholarship, community building and safety as priorities. Between January 1 and June 30, 2022, the following activities are noted as achievements from this initiative. Personnel: 1) Hiring and training a full-time Outreach Coordinator. 2) Hiring and training a Graduate Student Assistant. 3) Supporting salaries and benefits of current AUC Woodruff Library staff implementing the public programming. Public Programming: 1) Supported partnerships with Atlanta University Center member institutions in hosting in-person Iowa Writers Workshop @ Atlanta University Center - March 16-17; 200 participants. Recorded and will be accessible on Library's Institutional Repository. 2) Hosted virtual 19th Annual Walter Rodney Symposium celebrating the 80th anniversary of the birth of deceased author, scholar-activist, Dr. Walter Rodney, and 50th anniversary of publication of his seminal text How Europe Underdeveloped Africa; March 26, 2022; Over 20 speakers participated, and over 600 people attended throughout the world. Recorded and will be accessible on Library's Institutional Repository. 3) Hosted A Conversation and Book Signing for The Many Lives of Andrew Young in-person, by Ernie Suggs on April 12, 2022; 60 participants; Recorded and will be accessible on Library's Institutional Repository. 4) Hosted "Blue Eyez on the Prize" Artist Talk and Art Reveal in-person for AUC Student Art Festival winner, Amari Arindell on April 14, 2022; 40 participants. Recorded and accessible: https://radar.auctr.edu/islandora/object/auc.lib.events%3A0008. 5) Hosted 1st AUC Woodruff Library Art Crawl in-person, and supported distinguished speaker, Dr. Fahamu Pecou on archives and art history; June 17, 2022; 127 attendees. Recorded and accessible: https://radar.auctr.edu/islandora/object/auc.lib.events.artcrawl%3A0003. 6) Hosted 1st AUC Woodruff Library Art Crawl in-person, and supported distinguished speaker, Dr. Fahamu Pecou on archives and art history; June 17, 2022; 127 attendees. Recorded and accessible: https://radar.auctr.edu/islandora/object/auc.lib.events.artcrawl%3A0003. Consultation: 1) Consulted with Walter Rodney Foundation staff, family members and scholars to create Walter Rodney Symposium and Speakers Series programming. 2) Consulted with Asa G. Hilliard family members and scholars to create Asa G. Hilliard Symposium programming (held in September 2022). Technology: 1) Purchased necessary laptops for staff use. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. PART VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. PART IX #11G Detail of Other Fees: Professional Services: $ 368,828 Consulting Services: $ 91,414 Recruiting: $ 6,619 Temporary Employee Services: $ 188,350 Other Contractual Services: $1,568,190 ------------ Total $2,223,401 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:2223402 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 22876 CASH CLARK ATLANTA UNIVERSITY S 4382601 CASH CLARK ATLANTA UNIVERSITY C 226027 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 411609 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 14765 CASH MOREHOUSE COLLEGE S 2266999 CASH MOREHOUSE COLLEGE C 141853 CASH MOREHOUSE COLLEGE C 250000 CASH SPELMAN COLLEGE S 2889137 CASH SPELMAN COLLEGE C 145479 CASH