2022-09-07T14:05:15-07:00 2021-12-31 990 2021-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson COFO 3606855454 2022-09-12 1 11 1 AAL2 2021 2023-04-26 12:10:37Z SPIE Brad Ferguson PO Box 10 Bellingham WA 98227 75966933 0 X www.spie.org X 1955 CA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 19 202 9179 738674 0 53215 5332619 34780779 18995799 6870168 7705519 5143773 1016677 46847935 33050614 2813179 2289264 0 0 20301064 20189181 0 0 0 19416300 13102554 42530543 35580999 4317392 -2530385 137270634 144509119 19733597 25690415 117537037 118818704 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 7193527 84650 5267175 Technical Events - In 2021 SPIE's technical events were drastically affected by the pandemic. 2 meetings were held in-person at different locations in the US, 1 meeting was held in Europe and the remaining were held as digital forums. SPIE organized technical/scientific and engineering meetings with approximately 14,000 attendees. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. There were 296 conferences held at the events in 2021 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2021 Technical Events, there were 11 in-person educational courses. 5681685 22188 11842984 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical publications that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 5,000 hardcopy books were shipped in 2021. SPIE is also the publisher of 14 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics, Journal of Advanced Photonics and Journal of Optical Microsystems, Journal of Advanced Photonics Nexus and Journal of photonics Insights. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2021 was 29,000 subscriptions, print and online. 3122117 2121968 519834 Education - Due to the impact of the coronavirus pandemic, many membership programs and activities were either cancelled, not held, were abbreviated, and/or moved online. SPIE awarded 85 scholarships and 42 grants to support education outreach, equity, diversity, and inclusion, and International Day of Light events and activities. More than 950 outreach posters were distributed, and over 1,380 Women in Optics Planners were printed and distributed. Six online Career Advancement Series events were held with over 170 attendees, and three in-person career workshops were held at Optics + Photonics. SPIE also presented 16 short courses (in-person at events and in-company) and issued 554 Certificates of Completion. SPIE also offers 42 on-demand online courses. 932393 60458 1495346 Membership - In 2021, SPIE provided conference registration fee waivers to 155 student authors, and $60,458 in activity grants for 74 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 932393 60458 1495346 16929722 1 1 0 1 0 1 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 365 0 1 202 1 1 1 1 UK 0 0 0 0 0 0 0 0 0 0 X 20 19 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA IL KY MA MD NY OR PA VA WA X Brad Ferguson 3606763290 PO Box 10 Bellingham WA 982270010 Kent Rochford Chief Executive Officer 36 4 X 627593 0 71502 Brad Ferguson COFO 36 4 X 316433 0 71971 Scott Ritchey Director, Information Technology 36 4 X 233766 0 65646 Andrew Brown Sr. Director, Global Business Development 36 4 X 221861 0 52834 Allison Romanyshyn Sr Dir Community Engagement, Chief Inclusion 36 4 X 168784 0 60783 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 196911 0 31332 Patrick Franzen Director, Publications and Platform 36 4 X 161317 0 61481 Robert Hainsey Science & Technology Strategist 36 4 X 186111 0 36124 Stephen Anderson Director, Industry Development 36 4 X 190521 0 30204 Peter Hallett Director, Marketing & Industry Relations 36 4 X 163702 0 56535 Lara Miles Director, Business Services, Systems and Data Gov 36 4 X 158613 0 30267 Bernard Kress Vice President 1 0.5 X X 12549 0 0 Joseph Shaw Director 1 0.5 X 5916 0 0 John Greivenkamp Past President 1 0.5 X X 2263 0 0 Scott Tyo Director 1 0.5 X 1625 0 0 Peter DeGroot Director 1 0.5 X 1386 0 0 Katie Schwertz Director 1 0.5 X 858 0 0 David Andrews President 4 1 X X 156 0 0 Jason Mulliner Secretary/Treasurer 1 0.5 X X 0 0 0 Kyle Myers Director 1 0.5 X 0 0 0 Anita Mahadevan-Jansen President Elect 1 0.5 X X 0 0 0 Julia Craven Director 1 0.5 X 0 0 0 Marta de la Fuente Director 1 0.5 X 0 0 0 Judy Fennelly Director 1 0.5 X 0 0 0 Jim McNally Director 1 0.5 X 0 0 0 Halina Rubinsztein-Dunlop Director 1 0.5 X 0 0 0 Byoungho Lee Director 1 0.5 X 0 0 0 Christina Elizabeth Solano Director 1 0.5 X 0 0 0 Ruth Houbertz Director 1 0.5 X 0 0 0 Elizabeth Krupinski 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0 Program Services Contract Work 135829 Russia and the newly independent States 0 0 Program Services Contract Work 5097 South America 0 0 Program Services Contract Work 250 South Asia 0 0 Program Services Contract Work 8407 Sub-Saharan Africa 0 0 Program Services Contract Work 1667 Europe (including Iceland and Greenland) 1 9 Investments 7133321 1 9 10000728 North America (including Canada and Mexico, but not the United States) Award 10000 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 20000 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 400000 Wire Transfer 0 2 1 Awards East Asia and the Pacific 19 13400 Wire Transfer 0 Donations & Support East Asia and the Pacific 1 1250 Wire Transfer 0 Scholarships East Asia and the Pacific 6 20000 Wire Transfer 0 Student Chapter Activity Grant East Asia and the Pacific 14 13270 Wire Transfer 0 Awards Europe (including Iceland and Greenland) 28 35066 Wire Transfer 0 Diversity Activities Europe (including Iceland and Greenland) 1 500 Wire Transfer 0 Scholarships Europe (including Iceland and Greenland) 12 51000 Wire Transfer 0 Student Chapter Activity Grant Europe (including Iceland and Greenland) 10 7212 Wire Transfer 0 Scholarships Middle East and North Africa 2 7000 Wire Transfer 0 Awards North America (including Canada and Mexico, but not the United States) 14 9000 Wire Transfer 0 Diversity Activities North America (including Canada and Mexico, but not the United States) 1 500 Wire Transfer 0 Outreach Grants North America (including Canada and Mexico, but not the United States) 1 1250 Wire Transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 13 45500 Wire Transfer 0 Student Chapter Activity Grant North America (including Canada and Mexico, but not the United States) 4 3712 Wire Transfer 0 Awards Russia and the newly independent States 1 2500 Wire Transfer 0 Diversity Activities Russia and the newly independent States 2 1000 Wire Transfer 0 Donations & Support Russia and the newly independent States 1 500 Wire Transfer 0 Outreach Grants Russia and the newly independent States 1 3200 Wire Transfer 0 Scholarships Russia and the newly independent States 13 46000 Wire Transfer 0 Student Chapter Activity Grant Russia and the newly independent States 8 7330 Wire Transfer 0 Diversity Activities South America 1 500 Wire Transfer 0 Scholarships South America 3 11000 Wire Transfer 0 Student Chapter Activity Grant South America 5 3245 Wire Transfer 0 Awards South Asia 6 8900 Wire Transfer 0 Diversity Activities South Asia 1 500 Wire Transfer 0 Outreach Grants South Asia 1 750 Wire Transfer 0 Scholarships South Asia 2 7000 Wire Transfer 0 Student Chapter Activity Grant South Asia 2 1575 Wire Transfer 0 Awards Sub-Saharan Africa 1 3000 Wire Transfer 0 Scholarships Sub-Saharan Africa 2 8000 Wire Transfer 0 Student Chapter Activity Grant Sub-Saharan Africa 1 900 Wire Transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners of scholarships and other grants are required to submit report within 3-6 months of activity completion detailing fund use and outcomes. 1 Advanced Optronics LLC 4765 Forbes Ave 3 Pittsburgh PA 15213 862195421 10000 0 Award Delaware State Univ Foundation 2nd Floor 1200 North Dupont Highway Dover DE 19901 201372435 501c3 50000 0 Award Endeavor Business Media LLC P O Box 197565 Nashville TN 37219 823781467 10000 0 Sponsorship Ithaka Harbors Inc General Post Office P O Box 419654 Boston MA 022419654 133857105 501c3 6460 0 General Support Michigan Tech University Office of Advancement 1400 Townsend Dr Houghton MI 499311295 386005955 501c3 11500 0 General Support The University of Chicago (MIDRC) 5841 S Maryland Ave Mail Code 2026 Chicago IL 60637 362177139 501c3 10000 0 Sponsorship UCF Foundation 12424 Research Pkwy Suite 250 Orlando FL 328263208 596211832 501c3 25000 0 General Support Univ of California -Irvine 120 Theory St Suite 200 Irvine CA 926971050 952226406 501c3 75000 0 Fellowship University of Rochester Larry and Cindy Bloch Alumni/Adv Ct 300 East River Road Rochester NY 14627 160743209 501c3 500000 0 Fellowship Vanderbilty University PMB 407727 2301 Vanderbilt Place Nashville TN 372407727 620476822 501c3 500000 0 Endowment Wellman Labs of Photomedicine Massachusetts General Hospital 40 Blossom St BAR 812 Boston MA 02114 041564655 501c3 7180 0 Diversity Activities/Award/Outreach Grant 9 2 Awards 64 49736 0 Diversity Activities 1 500 0 Fee Waivers 16 1600 0 Scholarships 31 127500 0 Student Chapter Activity Grants 4 3250 0 Schedule I, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners of scholarships and other grants are required to submit reports within 3-4 months of activity completion detailing fund use and outcomes. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Kent Rochford Chief Executive Officer 475309 0 145000 0 7284 0 34860 0 36642 0 699095 0 0 0 Brad Ferguson COFO 278592 0 26279 0 11562 0 33700 0 38271 0 388404 0 0 0 Scott Ritchey Director, Information Technology 207255 0 25812 0 700 0 26884 0 38762 0 299413 0 0 0 Andrew Brown Sr. Director, Global Business Development 207569 0 11279 0 3013 0 26828 0 26005 0 274694 0 0 0 Allison Romanyshyn Sr Dir Community Engagement, Chief Inclusion 150639 0 11279 0 6866 0 19450 0 41333 0 229567 0 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 165256 0 19904 0 11751 0 21357 0 9976 0 228244 0 0 0 Patrick Franzen Director, Publications and Platform 146318 0 14527 0 472 0 19209 0 42271 0 222797 0 0 0 Robert Hainsey Science & Technology Strategist 170352 0 13279 0 2480 0 20763 0 15362 0 222236 0 0 0 Stephen Anderson Director, Industry Development 115360 0 12631 0 62529 0 13409 0 16795 0 220724 0 0 0 Peter Hallett Director, Marketing & Industry Relations 151891 0 9479 0 2331 0 18648 0 37887 0 220236 0 0 0 Lara Miles Director, Business Services, Systems and Data Gov 136426 0 21640 0 547 0 16741 0 13525 0 188879 0 0 0 Schedule J, Part I, Line 1a Travel for Companions: Up to a maximum of $600 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2021, Brad Ferguson took advantage of this program. Tax Indemnification and Gross Up Payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership-based society with 19,384 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to five years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive staff: Annually the Compensation Committee uses 4-6 different salary surveys to benchmark our Chief Executive Officer, Chief Operating & Finance Officer and Sr. Director, Event & Global Business Development, Sr. Director of Technical Programs, Sr. Director, Administration and Sr. Director of IT positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged by the Compensation Committee at least once every three years to assist in developing compensation recommendations. The comparison data is provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Chief Executive Officer. The comparison data for the other positions are provided to the Chief Executive Officer, who makes recommendations to the Compensation Committee for compensation for them. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director staff:Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Chief Executive Officer. Staff:Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. 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