2022-09-13T13:12:16-05:00 2021-12-31 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2021-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2022-09-13 1 LAURA THEVENOT XXX-XX-XXXX AARON M FOX P01365820 2022274000 2022-09-13 3 AAL1 IAL1 2021 2023-04-26 12:10:37Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 74606738 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 17 16 93 2220 777614 291274 628169 848250 13844948 16820098 1595686 2423588 2616040 2287176 18684843 22379112 455618 420522 0 0 10918818 10377629 0 0 0 6634938 9028086 18009374 19826237 675469 2552875 43435735 51884771 7923446 10126637 35512289 41758134 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 ASTRO ANNUAL MEETING: ALTHOUGH THE GLOBAL CORONAVIRUS PANDEMIC CONTINUED INTO 2021, WITH CAREFUL PLANNING AND SAFETY OF ALL AT THE FOREFRONT, ASTRO HELD ITS 63RD ANNUAL MEETING IN-PERSON HIGHLIGHTING THE IMPORTANCE OF EMBRACING CHANGE AND THE RAPID ADVANCEMENTS IN RADIATION ONCOLOGY TO PROVIDE HIGH-QUALITY PATIENT CARE. THOSE WHO WERE UNABLE TO TRAVEL, HAD AN OPPORTUNITY TO LEARN ABOUT THE LATEST SCIENCE AND PARTICIPATE IN EDUCATIONAL OFFERINGS THROUGH THE VIRTUAL MEETING. JOURNALS: ASTRO PUBLISHES THREE TOP-NOTCH JOURNALS TO BRING THE LATEST RADIATION ONCOLOGY RESEARCH TO OUR MEMBERS QUICKLY. OUR FLAGSHIP JOURNAL, THE INTERNATIONAL JOURNAL OF RADIATION ONCOLOGY BIOLOGY PHYSICS, ALSO KNOWN AS THE RED JOURNAL, FOCUSES ON CUTTING-EDGE PROSPECTIVE CLINICAL RESEARCH. ITS COMPANION JOURNAL PRACTICAL RADIATION ONCOLOGY, PUBLISHES RESEARCH SUCH AS GUIDELINES AND WHITE PAPERS THAT WILL MAKE AN IMPACT IN YOUR PRACTICE TODAY. OUR NEWEST JOURNAL, ADVANCES IN RADIATION ONCOLOGY, FOCUSES ON IMPORTANT RETROSPECTIVE WORK, CLINICAL TRIAL REANALYSES, SURVEY ANALYSES AND CASE REPORTS. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX): CREATED BY ASTRO TO SUPPORT QUALITY IMPROVEMENT IN RADIATION THERAPY PRACTICES. FACILITIES THAT EARN ACCREDITATION DEMONSTRATE THE SYSTEMS, PERSONNEL, POLICIES AND PROCEDURES NEEDED TO MEET APEX STANDARDS FOR HIGH-QUALITY PATIENT CARE. 0 1 0 1 0 0 0 0 1 1 1 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 228 0 1 93 1 1 1 0 0 0 1 1 0 0 0 X 17 16 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X LAURA I THEVENOT 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 GOPAL K BAJAJ GOVERNMENT RELATIONS COUNCIL VICE CHAIR 2.00 X 0 0 0 JOHN BUATTI SCIENCE COUNCIL VICE CHAIR 2.00 X 0 0 0 LAURA DAWSON CHAIR 2.00 X X 0 0 0 CURTILAND DEVILLE HEDI REPRESENTATIVE EX-OFFICIO 2.00 1.00 X 0 0 0 THEODORE L DEWEESE IMMEDIATE PAST CHAIR - UNTIL 10/2021 2.00 X X 0 0 0 THOMAS J EICHLER IMMEDIATE PAST CHAIR 2.00 X X 40000 0 0 BETH ERICKSON EDUCATION COUNCIL VICE CHAIR 2.00 X 0 0 0 ERIC FORD CLIN. AFFAIRS & QUAL. VICE CHAIR 2.00 X 0 0 0 WILLIAM HARTSELL HEALTH POLICY COUNCIL CHAIR - UNTIL 10/2021 2.00 X 500 0 0 GERALDINE M JOCOBSON PRESIDENT 2.00 X X 0 0 0 CONSTANTINE CONNIE MANTZ HEALTH POLICY COUNCIL CHAIR 2.00 X 500 0 0 BRIAN MARPLES SCIENCE COUNCIL CHAIR 2.00 X 0 0 0 JEFF M MICHALSKI PRESIDENT-ELECT 2.00 X 0 0 0 BENJAMIN MOVSAS EDUCATION COUNCIL CHAIR 2.00 X 250 0 0 CATHERINE PARK SCIENCE COUNCIL CHAIR - UNTIL 10/2021 2.00 1.00 X 0 0 0 HOWARD SANDLER GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 1750 0 0 BENJAMIN SMITH CLIN. AFFAIRS & QUAL. CHAIR 2.00 X 0 0 0 NEHA VAPIWALA SECRETARY/TREASURER 2.00 X X 0 0 0 KAREN WINKFIELD HEDI REPRESENTATIVE EX-OFFICIO 2.00 X 0 0 0 CATHERYN YASHAR HEALTH POLICY COUNCIL VICE CHAIR 2.00 X 10500 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 724118 0 86169 TERRY KARRAS CFO 40.00 X 191397 0 48794 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 260348 0 39463 DAVE ADLER VP ADVOCACY & CLINICAL AFF 40.00 X 226456 0 24185 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 197821 0 49148 LAURA GOGAL GENERAL COUNSEL 30.00 X 221409 0 23417 TIMOTHY HSIAO DIRECTOR OF SCIENTIFIC AFFAIRS 40.00 X 177732 0 18916 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 40.00 X 168969 0 18932 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 166318 0 18522 2388068 0 327546 31 0 1 0 PROJECTION PRESENTATION TECH PO BOX 890472 CHARLOTTE NC 282890472 VIDEO PRODUCTION 1255355 ELSEVIER INC PO BOX 9546 NEW YORK NY 100874546 PUBLICATION 616994 GLOBAL EXPERIENCE SPECIALISTS INC 7000 LINDELL RD LAS VEGAS NV 89118 MEETING RENTAL 529333 SMGMCCORMICK PLACE 301 E CERMAK ROAD CHICAGO IL 60616 HOTEL SERVICES 478984 KUSHNER & ASSOCIATES 24003A VENTURA BLVD CALABASAS CA 91302 CONVENTION/EXECUTIVE SHUTTLE SERVICES 208206 17 10000 405000 433250 848250 MEETINGS AND EDUCATION 900099 10385773 10385773 MEMBERSHIP DUES 900099 3546765 3546765 PUBLICATIONS 900099 1586005 1112362 473643 SPONSORSHIPS 900099 939500 831926 107574 DEVELOPMENT 900099 286250 286250 75805 75805 16820098 983622 983622 1940209 1940209 53667592 52227626 1439966 1439966 1439966 CAREER CENTER 900099 196397 196397 REBATES AND LABELS 900099 149065 149065 MISCELLANEOUS 900099 1505 1505 346967 22379112 16240386 777614 4512862 420522 1654430 6445937 697261 1009172 570829 245477 51176 90615 1447122 598030 915195 13102 1010177 354401 2424338 392297 124583 DUES AND SUBSCRIPTIONS 742266 HONORARIA 558075 LEADERSHIP COMPENSATION 150000 GIFTS AND AWARDS 86485 -175253 19826237 560573 1013888 550207 2075794 512053 579985 6045583 4437480 1952130 1608103 33254369 6317169 45959263 289234 647738 43435735 51884771 1799052 1682413 708220 586874 2114624 3017024 1739307 3301550 3101019 7923446 10126637 X 35512289 41758134 35512289 41758134 43435735 51884771 2552875 3692970 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 124319 0 0 1 3603636 602516 -43188 559328 540545 18783 18718627 45000 1232969 17530658 18375812 553321 210506 18718627 17721364 1224299 569851 18375812 360757 17606010 245403 17721364 585605 224848 360757 1.00000 0 0 2402957 1101355 1301602 758357 740658 17699 2884269 2595467 288802 1608103 INVESTMENTS 45297794 C DEFERRED COMPENSATION INVESTMENTS 661469 C 45959263 DUE TO AFFILIATES 62810 DEFERRED RENT AND LEASEHOLD INCENTIVE 2376740 DEFERRED COMPENSATION LIABILITY 661469 3101019 X 25981467 3692970 3692970 22288497 90615 90615 22379112 19735622 0 19735622 90615 90615 19826237 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2021, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 1 THE REGENTS OF THE UNIVERSITY OF CALIFORNIA SAN FRANCISCO 490 ILLINOIS STREET 4TH FLOOR SAN FRANCISCO CA 94143 946036493 501(C) (3) 112500 0 2021 ASTRO-PC CAREER DEVELOPMENT AWARD TO END PROSTATE CANCER EMORY UNIVERSITY 1762 CLIFTON RD SUITE 1400 ATLANTA GA 30322 580566256 501(C) (3) 112500 0 2021 ASTRO-MRA YOUNG INVESTIGATOR AWARD IN RADIATION ONCOLOGY THE UNIVERSITY OF TEXAS MD ANDERSON CANCER CENTER 1515 HOLCOMB BLVD HOUSTON TX 77030 741587488 501(C) (3) 100000 0 2021 ASTRO-BCRF CAREER DEVELOPMENT AWARD TO END BREAST CANCER THE UNIVERSITY OF TEXAS MD ANDERSON CANCER CENTER 1515 HOLCOMB BLVD HOUSTON TX 77030 741587488 501(C) (3) 25000 0 2021 RESIDENTS/FELLOWS IN RADIATION ONCOLOGY SEED GRANT DANA-FARBER CANCER INSTITUTE 450 BROOKLINE AVE BOSTON MA 02215 042263040 501(C) (3) 25000 0 2021 ASTRO RESIDENTS/FELLOW IN RADIATION ONCOLOGY BIOLOGY SEED GRANT RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C) (3) 12685 0 ASTRO MATCH JOHN HOPKINS UNIVERSITY SCHOOL OF MEDICINE 733 N BROADWAY SUITE 117 BALTIMORE MD 21205 520595110 501(C) (3) 12500 0 2021 ASTRO-AAPM PHYSICS RESIDENTS/POSTDOCTORAL FELLOWS SEED GRANT NORTHWESTERN MEMORIAL FOUNDATION 541 N FAIRBANKS CT CHICAGO IL 60611 363155315 501(C) (3) 10000 0 2021 SURVIVOR CIRCLE AWARD JENNIFER S FALLICK CANCER SUPPORT CENTER 2028 ELM RD HOMEWOOD IL 60430 363880404 501(C) (3) 10000 0 2021 SURVIVOR CIRCLE AWARD 9 PART I, LINE 2: ASTRO AWARDS GRANTS WHICH REQUIRE SPECIFIC DELIVERABLES, AND ACCORDINGLY, THE FUNDS MUST BE USED TO ACCOMPLISH A DEFINED PURPOSE. THE SEED GRANT (ONE-YEAR GRANT) IS MONITORED BY A SIX-MONTH PROGRESS REPORT AND A FINAL REPORT. ASTRO COLLABORATES WITH OTHER INSTITUTIONS ON AWARDING THE YOUNG INVESTIGATOR RESEARCH AWARDS FOR A 2-YEAR OR 3-YEAR GRANTS. THESE ARE MONITORED BY PROGRESS REPORTS AND A FINAL REPORT AT THE END OF THE RESEARCH. 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 554182 0 99483 0 70453 0 40000 0 46169 0 810287 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 257348 0 3000 0 0 0 26567 0 12896 0 299811 0 0 0 DAVE ADLER VP ADVOCACY & CLINICAL AFF 222706 0 3000 0 750 0 21642 0 2543 0 250641 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 195821 0 2000 0 0 0 20435 0 28713 0 246969 0 0 0 LAURA GOGAL GENERAL COUNSEL 220409 0 1000 0 0 0 20946 0 2471 0 244826 0 0 0 TERRY KARRAS CFO 187897 0 3500 0 0 0 19890 0 28904 0 240191 0 0 0 TIMOTHY HSIAO DIRECTOR OF SCIENTIFIC AFFAIRS 175732 0 2000 0 0 0 16564 0 2352 0 196648 0 0 0 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 166969 0 2000 0 0 0 16606 0 2326 0 187901 0 0 0 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 164318 0 2000 0 0 0 16557 0 1965 0 184840 0 0 0 PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2021, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2019. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 12B, II ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 1 0 0 RADIATION ONCOLOGY INSTITUTE B 12685 ACTUAL RADIATION ONCOLOGY INSTITUTE C 10000 ACTUAL RADIATION ONCOLOGY INSTITUTE N 83853 FMV RADIATION ONCOLOGY INSTITUTE O 296632 FMV RADIATION ONCOLOGY INSTITUTE Q 62810 ACTUAL